October 2025

Terms & Conditions of Use

1. Definitions

  • “Company”, “We”, “Us”, or “Our” refers to the operator of MeetingRoomCuracao (to be filled with the legal business name).
  • “Client”, “You” or “Your” refers to the person or entity using our services or booking space.
  • “Services” refers to meeting rooms, office space, flexible workspaces, training rooms, and related amenities offered by the Company.
  • “Booking” means any reservation of space or services by the Client.
  • “Venue” refers to the physical location(s) of the meeting rooms or offices provided by the Company.

2. Acceptance of Terms
By making a Booking or using our Services, you agree to these Terms & Conditions and any policies referenced herein. If you do not agree, you must not make a Booking or use the Services.

3. Booking & Payment
3.1 Reservations must be made via our website, email, or other authorized channels.
3.2 Payment terms (deposit, full payment) must be met by the due deadlines.
3.3 If payment is not received according to agreed terms, we reserve the right to cancel the Booking.
3.4 Any additional services (catering, equipment rental, refreshments) will be charged separately.

4. Cancellation & Changes
4.1 The Client may cancel or modify a Booking by giving prior written notice as per our cancellation policy (you must specify your own timeframe, e.g. 48 hours, 7 days).
4.2 If cancellation occurs after the deadline, a cancellation fee (e.g. a percentage of the total cost) may apply.
4.3 If the Company must cancel a Booking (due to force majeure, operational issues, etc.), we will refund amounts already paid, but will not otherwise be liable for indirect losses.

5. Use of the Venue
5.1 The Client shall use the Venue only for lawful purposes and in accordance with the room’s intended purpose (meetings, training, etc.).
5.2 The Client is responsible for the conduct of its guests, and must ensure no damage, nuisance, or excessive noise.
5.3 The Client must not make structural or permanent changes to the Venue without prior consent.
5.4 Any damages or losses caused by the Client or their attendees shall be borne by the Client.

6. Equipment, Technology & Amenities
6.1 Basic equipment (chairs, tables, Wi-Fi, projector, etc.) included in the Booking will be specified at time of booking.
6.2 If additional equipment is requested, extra charges may apply.
6.3 The Company does not guarantee against interruptions (power outages, connectivity issues), but will make reasonable efforts to maintain services.

7. Liability & Indemnification
7.1 To the maximum extent permitted by law, the Company’s liability for any claim arising out of or in connection with the Services, Booking, or use of the Venue is limited to the amount actually paid by the Client.
7.2 The Company is not liable for indirect, incidental, special, or consequential damages (e.g. lost profits, reputational harm).
7.3 The Client agrees to indemnify and hold harmless the Company (and its officers, employees, agents) from any claim, loss, damage, cost or expense (including legal fees) arising from the Client’s misuse or breach of these Terms.

8. Force Majeure
Neither party shall be liable for delay or failure to perform its obligations under these Terms if due to causes beyond its reasonable control (e.g. natural disaster, war, government actions, pandemics, power failures, etc.).

9. Intellectual Property
All content, trademarks, logos, images, and materials on the website or supplied by the Company remain our intellectual property and may not be used without prior written permission.

10. Privacy & Data Protection
The collection and handling of your personal data is governed by our Privacy Policy (see section below). By using our Services, you consent to the terms of that Privacy Policy.

11. Termination
We may terminate or suspend access to our Services or venue, without prior notice, for any breach of these Terms or policies. The Client remains liable for outstanding payments or damages.

12. Governing Law & Dispute Resolution
These Terms are governed by the laws of Curaçao (or another applicable jurisdiction you specify). Any disputes shall be resolved in the courts of (specify jurisdiction).
If you prefer, you may include an arbitration clause or alternative dispute resolution method.

13. Amendments
We reserve the right to modify or update these Terms at any time. The new version takes effect upon posting. Continued use after posting constitutes acceptance.

14. Miscellaneous
If any provision is held invalid or unenforceable by a court, the remaining provisions remain in effect.
These Terms constitute the entire agreement between the parties regarding the subject matter; prior or contemporaneous agreements are superseded.